Privacy Policy – ExpenseBuddy Android App

Effective Date: [Insert Date]

1. Introduction

ExpenseBuddy is a financial and accounting application provided by SSRP Multiservices Pvt. Ltd. for use by authorized employees of organizations that subscribe to the ExpenseBuddy platform.

This Privacy Policy explains how information is collected, used, stored, and protected when using the ExpenseBuddy Android App.

The app is intended for business use by authorized personnel such as accountants, managers, finance staff, and approvers. It is not intended for public use or for children.

2. Information We Collect

Account Information

To provide secure access to the platform, we may collect:

  • Username
  • User role and permissions
  • Organization or tenant information
  • Login and authentication records

Financial and Operational Data

The app may collect and process business information entered by authorized users, including:

  • Vouchers
  • Ledger entries
  • Expense records
  • Receipts
  • Payments
  • Journal entries
  • Bank transaction information
  • GST-related information
  • Vendor details
  • Employee reimbursement claims
  • Approval and workflow status information
  • Audit trail records

Technical Information

To maintain system stability and security, we may collect:

  • App version
  • Device type
  • Operating system version
  • Error logs and crash diagnostics
  • Performance and usage diagnostics

3. Information We Do Not Collect

ExpenseBuddy does not collect or access:

  • Device contacts
  • SMS messages
  • Call logs
  • Real-time location or GPS data
  • Advertising identifiers
  • Marketing profiles

The app does not access personal photos, videos, or files stored on a device except where a user intentionally selects or uploads supporting business documents.

4. Future Features

Future versions of ExpenseBuddy may include optional features such as:

  • Uploading invoices, bills, receipts, or supporting documents
  • Capturing bill images using the device camera
  • Workflow notifications and approval alerts
  • AI-assisted accounting suggestions and financial insights

If such features are introduced, they will be used solely to support accounting and business operations.

5. How We Use Information

Information collected through ExpenseBuddy is used only to:

  • Authenticate authorized users
  • Process accounting and financial transactions
  • Manage vouchers, expenses, payments, and ledgers
  • Support approval workflows
  • Maintain audit trails
  • Generate reports and financial records
  • Improve application reliability, security, and performance
  • Provide customer support

We do not use information for advertising, behavioral profiling, or marketing purposes.

6. Data Sharing

We do not sell, rent, or trade user data. Information may be shared only:

  • With the organization that owns the account and its authorized users
  • With trusted infrastructure and cloud service providers necessary to operate the platform
  • When required by applicable law or lawful governmental request

Data is never shared with advertising networks for marketing purposes.

7. Data Security

We take reasonable technical and organizational measures to protect information, including:

  • Secure HTTPS communication
  • Role-based access controls
  • Tenant and organization-level data segregation
  • Audit logging of important financial activities
  • Controlled access to hosted systems and databases

While we strive to protect all information, no method of electronic storage or transmission is completely secure.

8. Data Retention

Business records are retained for operational, legal, accounting, audit, and compliance purposes. Retention periods may vary depending on organizational policies and applicable legal requirements.

9. Children's Privacy

ExpenseBuddy is designed for business users and is not intended for children under the age of 18. We do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updated versions will be published on this page, and continued use of the application constitutes acceptance of the revised policy.

11. Contact Us

For questions regarding this Privacy Policy, please contact:

SSRP Multiservices Pvt. Ltd.

Email: support@expensebuddy.biz